Collection And Management Of Document Materials

　 　 Document material Collection Administration

Fourth, we must adhere to the system of collecting and managing documents and materials. All departments should designate special (Part-time) clerical staff to manage the documents and materials of their departments and remain relatively stable. Personnel change should be informed of record room timely.

Fifth, the official documents issued by the company (including the final and two printpieces and attachments, requests for approval, and forwarded documents containing the originals) shall be uniformly collected and managed by the office.

Sixth pieces of work are handled by several departments. The document materials formed in the work activities are collected by the organizer. The conference documents are collected by the organizer of the conference.

1. when the staff members of the company go out for study, investigation, investigation and study, and participate in meetings such as meetings held by the higher authorities, when reporting travel expenses, they must file the main documents of the conference to the record room and sign the approval of the record room.

2. the company convenes a meeting. The conference organizer designate the special person to file the conference materials and audio-visual archives to the record room. After signing the approval, the finance department will only give the meeting fee.

Seventh departments Special (Part-time) vocational documents Responsibilities:

1. understand the work of the Department, grasp the filing scope of the documents and materials in the Department, and collect and manage the documents and materials of this department.

2. conscientiously carry out the usual filing system, collect the documents and materials in a timely manner, and file the archiving documents and materials before March each year.

3. when borrowing documents, the contractors should actively provide services for them, and do the registration procedures for temporary borrowing documents.